For those of our clients that use QuickBooks for their business or personal accounting, we would like to point out a relatively new feature from QuickBooks called QuickBooks Online. This feature works basically the same as QuickBooks always has, but instead of purchasing and installing software, users pay for use of the program and can log-in and access their books online. Fees for using QuickBooks Online can be paid on a monthly basis or on an annual basis depending on the needs of the user.
The fact that your record is housed online means that your QuickBooks can be accessed from any computer with internet access as well as from a tablet or smartphone. It also provides automatic back-up of your data, so losing a hard drive in a computer would not require reconstruction of your record. To ease security concerns, QuickBooks also promises the same security of your data as banks offer with online banking and transactions. Another plus is the ability to share the file and the data in it with others (like your accountant at tax time!) by simply giving the other party your user name and password. This would allow your accountant to access and view your QuickBooks for your tax return or estimate, as well as make changes that will remain in your record going forward. This alleviates the need to make a back-up file on an external drive and get it to your accountant, so changes can be instant instead of waiting to get your file back.
This is simply another feature that QuickBooks offers and may not be ideal or necessary for all QuickBooks users. If you are thinking of starting QuickBooks or are a current QuickBooks user thinking of making the change to QuickBooks Online, feel free to give us a call and discuss this feature and see if it would be suitable for your needs. We are more than happy to help!
For more information on QuickBooks Online you can also visit Intuit’s website at: http://quickbooks.intuit.com/online